However, you should consider this if your Enterprise plan includes archiving and legal hold or if there will be possible litigation. Please note this method is more complicated. You can also place a “Litigation Hold” or “In-Place Hold” on the old user’s mailbox before deleting the account.Once you do this, you can import the data to another email account, if needed. Add the old user’s email address to your version of Outlook and then export the data to a.There are three ways to accomplish this task. When removing a user, it’s vital to save the data and contents of their Microsoft 365 mailbox as a safeguard if you need to refer back to it, take on the old user’s duties, or require documentation for litigation purposes. Save the Contents of the Former User’s Mailbox
Steps to Take Before Deleting or Removing a Userġ. These are the most secure seven steps you can take before deleting a Microsoft 365 user to protect your business data. However, this step can still cause businesses to unintentionally- and unexpectedly - lose business-critical data. Immediately removing their access from cloud accounts like Google or Microsoft is the gut reaction for many IT professionals protecting their company data from a former employee. When an employee leaves your organization, an IT team must quickly decide what they will do with the former employee’s various accounts.
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